Appear as a Delegation

Be Engaged! Appear as a Delegation to Council or Committee

Purpose

  • Delegations are individuals or groups that are requesting permission to appear before a Standing Committee or Council
  • In order to speak at a Standing Committee or Council meeting, individuals must first register as a delegation
  • Delegations are encouraged to bring their information to the appropriate Standing Committee to allow members to consider all information before making their recommendations to Council
  • If you are attending only as an observer in the audience & do not wish to speak,  you do not need to register as a delegate
  • 39.8 - Procedural By-law 2018-91
     

Advance Registration is Required

  • Deadline for Registration: Noon (12 p.m.) the Thursday before the meeting you wish to speak at Council or Committee

Three Registration Options:

  1. Online registration form
  2. Print the registration form and mail, email or hand deliver the completed form to Town Hall
  3. In-person by visiting the Clerk’s Department at Town Hall and complete a form 
     

Please note the following

  • Delegates are allowed a maximum of five minutes to address Council or committee members

    • If your delegation consists of a group of five or more people, one spokesperson may speak for a maximum of five minutes

  • You cannot address Council or a committee on the same issue more than once, unless you are providing new information
    • The new information must be outlined in a delegation form and submitted to the Clerk's office for review
  • Please keep in mind, Council and committee meetings are open to the public, and they may be recorded for broadcasting on the Town’s YouTube channel
  • Registrations must be received by the Clerk's Department by the specified deadlines
  • Delegations will be placed on the delegation listing according to the order they have been received, however the Clerk has authority to amend the order
  • For more information view the Rules of Delegation
  • Delegation under Procedural By-law 2018-91
     

Materials and Presentations

  • If you plan to use a PowerPoint presentation, you must submit your presentation to the Clerk's office by noon (12 p.m.) the Thursday before the next scheduled meeting, otherwise it will not be distributed

  • When preparing your presentation, consider the following:

    • Presentation materials must comply with the Municipal Freedom of Information Privacy Protection Act (MFIPPA) and cannot include photos of identifiable individuals, license plates and/or names without consent
    • If presenting a slideshow or video, ensure it is not too long and fits within five minutes


Petitions

Petitions submitted during a public meeting are considered part of the public record. If you wish to submit a petition, please ensure everyone who has signed the document understands that their personal information:

  • Will be available to the public, and

  • Will not be protected under MFIPPA
     

Disclaimer

  • Please note that submission of a delegation form does not guarantee the approval of your request for a delegation.
  • In addition, all information submitted will be considered to be public information and therefore subject to full disclosure, under the Municipal Freedom of Information and Protection of Privacy Act.
     

For questions or further information

Contact the Clerk's Department by email or at 905-563-2799 ext. 513 

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