Rules of Delegations

Rules of Delegations at Standing Committee & Council

The purpose of the delegation process is to allow residents to make their views known to Council.

Council welcomes and values input, comments, and suggestions. Since Council generally considers many issues and concerns at any given time, the following protocol is observed:

  1. When called upon by the Chair of the meeting the delegation representative shall proceed immediately to the podium at the front of the Council Chambers.
  2. Remarks should be brief and to a maximum length of five (5) minutes
  3. Discussion on topics other than the subject matter of the delegation request will not be permitted. Subsequent delegations on the same topic, without significant new information, will not be permitted
  4. Delegations must abide by the rules of procedure and public conduct at meetings. They will accept any decisions of the Chair and not enter in a debate with members, other delegations, or staff. Any discourse between members and the delegation will be limited to members asking questions for clarification and obtaining additional, relevant information only.
  5. Delegations must address their remarks to the Chair and Members of the Committee (or if you are at Council to the Mayor and Members of Council. After the presentation’s completion, delegations must remain at the podium and the Chair (or the Mayor at Council) will ask Members of Council if they have any questions.
  6. Once all questions have been asked, the Chair (or Mayor at Council) will thank delegations for their presentation, and they can return to their seat in the gallery. Following questions, Committee will not entertain any more comments from the delegation.
  7. Members of the public are reminded to refrain from making audible comments or noise (i.e., applause) while in the public gallery.

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